Office Secretary II, Sanitary Engineering

Nature of Work:

Provide secretarial support to the Construction Inspection and Compliance Unit of the Sanitary Engineering Program, comprising one Environmental Sanitarian Supervisor and three Environmental Sanitarians. This unit is responsible for commercial plan reviews and compliance inspections related to the construction and installation of individual onsite sewage disposal systems.

Compose and type letters, tables, reports, forms, memorandums, and other materials; modify or edit documents as necessary; and produce final documents of a technical, professional, and sometimes confidential nature with accuracy and speed. Process incoming site plans, plats and miscellaneous documents by logging in, performing data entry as necessary and retrieving files when appropriate. Perform data entry to log county permits for compliance inspections; create compliance drawing permits for staff members; maintain a database for compliance inspections; and process compliance drawing permits for final approval and record retention. Assist in maintaining various computer programs for data collection, statistical reports, permit issuance and activity reports. This includes data entry, data queries, tracking, producing reports and recommending modifications to existing programs when appropriate.

Provide secretarial support to the Bay Restoration Grant Program Supervisor, by assisting with incoming grant request applications, checking applications for completeness and accuracy, evaluating information under the Consolidated Property File, retrieving historical Department of Health records related to the application, entering data into departmental database for tracking, mailing, processing and approval purposes, typing correspondence of a general and sometimes confidential nature, modifying and editing documents as necessary, and by faxing request for estimates to qualified contractors.

Serve as the Bureau cashier, which is responsible for generating receipts for fee collections for food service facility licenses, pool operator and lifeguard licensing, radium water testing, civil citations, escrowed monies, pool/spa licenses, copies of records and videos on septic system maintenance. Performs data entry, compiles a daily receipts accounting report, produces an end-of-day report, and completes financial forms as necessary.

Assist the general public who appear in person by providing information, explaining requirements for various types of permit/applications pertaining to the program, referring to the appropriate Bureau staff member who can assist, providing copies of file information when appropriate and releasing Construction and Perc Applications, collecting appropriate fees and issuing receipts for monies received, when appropriate. Greet members of the public professionally and courteously. Evaluate information under Anne Arundel County's Consolidated Property File and research departmental records, databases and files to provide copies of septic and well information to the public upon their request. Complete and maintain record request forms. Answer telephone inquiries and assist members of the public who appear in person, requiring knowledge of the various laws, rules and regulations pertaining to the Sanitary Engineering Program, independently assisting them whenever possible and making referrals to staff in the program, as well as other Environmental Health programs, departments and county and state agencies, when appropriate.

Education:

High School Diploma or Equivalency (GED).

Experience:

Knowledge of Microsoft Suite and Google Suite.

Applicants who meet the minimum qualifications can apply.
Send a completed County application or resume to:

Human Resources
3 Harry S. Truman Parkway
Annapolis, MD 21401

Fax to 410-222-4392 or email hdrecruiter@aacounty.org.