Office Secretary III, Sanitary Engineering

Nature of Work:

Provide secretarial support to the Soil Testing and Site Evaluations Program for the Sanitary Engineering Program, which consists of one Environmental Sanitarian Supervisor and six Environmental Sanitarians. This unit is responsible for issuing permits for individual sewage disposal systems.

Duties include composing and typing letters, cables, reports, fonns, memorandums and other materials, modifying or editing documents, as necessary, and producing final documents of a technical, professional and sometimes confidential nature, with accuracy and speed. Process incoming site plans, plats and miscellaneous documents by logging in, performing data entry when necessary and retrieving files when appropriate. Perform data entry for logging permits for the county's compliance inspections. Create compliance drawing permits for staff members. Maintain a database of compliance inspections and process compliance-drawing permits for final approval and record retention.

Assist in maintaining various computer programs for data collection, statistical reports, permit issuance and activity reports. This includes data entry, data queries, tracking, producing reports and recommending modifications to existing programs when appropriate.

Input data daily into the Inspection Permit System for Perc Applications, Building Permit Applications and Sewage Disposal Installation Permits. Perform record searches of historical well and septic records as needed in various database systems, checking applications for completeness and accuracy, enter data into departmental database for tracking, mailing, processing and approval purposes, type correspondence of a general and sometimes confidential nature, modify and edit documents as necessary and fax requests for estimates to qualified contractors.

Serve as the Bureau cashier, which is responsible for generating receipts for fee collections for food service facility licenses, pool operator and lifeguard licensing, radium water testing, civil citations, escrowed monies, pool/spa licenses, copies of records and videos on septic system maintenance. Perform data entry and compile a report for the accounting of daily receipts, producing an end-of-day report, and completing financial forms as necessary.

Assist members of the general public who appear in person by providing information, explaining requirements for various types of permits and applications pertaining to the program, referring to appropriate Bureau staff member who can assist, providing copies of file information when appropriate and releasing Construction and Perc Applications, collecting appropriate fees and issuing receipts for monies received, when appropriate.

Education:

High School Diploma or Equivalency (GED).

Experience:

Experience with Microsoft Office Suite software and Google Workspace.

Desired or Preferred Qualifications:

At least three years of experience in an administrative role. Technical Proficiency in Microsoft Office Suite software and experience with Google Workspace.

Applicants who meet the minimum qualifications can apply.
Send a completed County application or resume to:

Human Resources
3 Harry S. Truman Parkway
Annapolis, MD 21401

Fax to 410-222-4392 or email hdrecruiter@aacounty.org.